Third Vice President – Communication

RESPONSIBILITIES PER DISTRICT BYLAWS

  1. The vice president(s) shall act as aide(s) to the president and shall, in their designated order, perform the duties of the president in the absence or disability of that officer to act.

RESPONSIBILITIES PER DISTRICT POLICY, PROCEDURES AND STANDING RULES (PPSR)
GENERAL RESPONSIBILITIES
THE VICE PRESIDENTS SHALL FULFILL THE RESPONSIBILITIES AS OUTLINED IN THE FIFTH DISTRICT BYLAWS1 ARTICLE V/111 SECTION 2 (A)1 AND SHALL:

  1. Have a clear understanding of the district budget.
    2. Make an oral report on the activities of the vice president and associated committees at each board meeting. A written summary of the report shall be given to the recording secretary. Oral reports shall be limited to five (5) minutes.
    3. Become familiar with the duties of assigned chairmen and, if necessary, assume those duties.
    4. Hold a planning meeting with chairmen and prepare and submit proposed expenditures to the budget and finance committee prior to the annual budget meeting.
    5. Work closely with chairmen and hold meetings as needed.
    6. See that each chairman keeps a procedure book, prepares an annual report and other necessary reports.
    7. See that procedure books are passed on to successors.
    8. Approve, with the consent of the president, all materials before disseminating information.
    9. Consult with treasurer to get budget information for each committee they oversee.

THE THIRD VICE PRESIDENT SHALL FULFILL THE RESPONSIBILITIES AS OUTLINED IN THE FIFTH DISTRICT BYLAWS, ARTICLE VIII, SECTION 2(A) & (I), AND SHALL:

  1. Encourage the units and councils to communicate with their membership through newsletters, email and websites.
    2. Inform units and councils about copyright laws.
    3. Advocate that individuals communicate their opinions to entertainment media.
    4. Meet with the Pres ident and the Administrative Assistant to plan and set up Arrowhead issues.
    5. Collect, select and edit articles for the Arrowhead.
    6. Publish the following issues of the Arrowhead: August/September, October, November, December/January, February, March, April and May.
    7. Oversee the following committees:

    1. Office Committee
    2. Honorary Service Award (HSA)/Founders Day Committee
    3. Family Engagement Committee

OFFICE COMMITTEE
COMMITTEE MEMBERS: THIRD VICE PRESIDENT AS CHAIRMAN, FINANCIAL OFFICER(S) AND ONE (1) ADDITIONAL MEMBER TO BE APPOINTED BY THE PRESIDENT.

  1. Throughout the year, work with the administrative assistant to determine needed equipment and supplies.
    2. Present recommendations for purchase of needed items at Board meetings.
    3. Review the performance and salary of the Administrative Assistant in April.
    4. Present recommendations to the board at the next regularly scheduled board meeting.

 

HONORARY SERVICE AWARD (HSA)/FOUNDER’S DAY COMMITTEE
COMMITTEE MEMBERS: HSA CHAIRMAN, FINANCIAL OFFICER(S) AND TWO (2) MEMBERS TO BE APPOINTED BY THE PRESIDENT.

  1. Promote innovative HSA and Founder’s Day commemorations in councils and units.
    2. Organize the District HSA and Founder’s Day lunch or dinner event.
    3. Secure the facility and with the assistance of the president complete all required paperwork.
    4. HSA and Founder’s Day event requires one large room for meal and program.
    5. Select recipients of awards currently available under the HSA program.
    6. Include a nomination form in the October issue of the Arrowhead.
    7. Secure written nominations from district board at the January meeting.
    8. Publicize how funds donated to the HSA program are used.
    9. Submit a one page invitation with details of the event for publication in the Arrowhead two months prior to the event.
    10. Invitations will be mailed to current HSA recipient and guest, previous district HSA. recipients, past district presidents, state representatives and the county school board. All other invitations will be sent via schools express mail or email. Up to 10 additional invitations will be mailed to recipient’s family and friends at their request.
    11. A printed program for the event to be approved by the committee prior to printing.

FAMILY ENGAGEMENT CHAIRMAN
COMMITTEE MEMBERS: FAMILY ENGAGEMENT CHAIRMAN AND TWO (2) MEMBERS TO BE APPOINTED BY THE PRESIDENT.

  1. Encourage parent education programs and make available PTA and community resources; i.e., PEP MANUAL, videos, pamphlets, etc.
    2. Encourage units to include room representatives as an active part of the PT A and promote close contact between parent, teachers and the PTA.
    3. Urge councils and units to provide parent education.
    4. Be knowledgeable about current educational practices.
    5. Be informed about critical educational needs within the district, state and Nation.
    6. Encourage the inclusion of special education students and their parents in PTA activities.
    7. Work with units and councils to promote quality special education Services within their School District(s).
    8. Cooperate with school and community special education agencies.